A Notion system for Landlords with one unit or fifty
Track every property, tenant, lease, rent payment and repair in one Notion workspace, and see at a glance who is late and which unit is empty.
One-time payment · Digital delivery · Works on the free Notion plan
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Most landlords keep rent in a spreadsheet, repairs in chat messages and lease dates in their head. That works until two tenants pay late in the same week, a lease ends unnoticed or an insurance certificate expires. Landlord OS puts it in one place and does the arithmetic for you.
See everything in one place
Properties, units, tenants, leases, rent, repairs, expenses, compliance all feed one dashboard. Enter a record once and it appears everywhere it belongs, with the totals and alerts calculated for you.
New rent, annual gain and the gap to market
Test a decision before you make it. Fill in the inputs in one row and the result calculates beside them. Add one row per scenario and compare them side by side. It is built with standard Notion formulas, so it works on the free plan.
Illustrative inputs. Results calculate in your own copy.
Know the next step, say it in five languages
Nine step-by-step guides with checklists (move-in checklist, move-out and deposit, tenant screening, handling late rent and more) tell you what to do next. A message library gives you ready-to-send texts in English, German, French, Spanish and Italian. Copy, replace the bracketed fields, send.
Property Portfolio
Every building with occupancy, rent roll, yield and cash flow.
Units
Each rentable space, occupied or vacant, with rent.
Tenant CRM
Contact details, preferred language and screening status.
Leases
Rent, deposit, dates and a renewal alert.
Rent Payments
One row per month and lease, with automatic status.
Maintenance Requests
Repairs with priority, contractor and days open.
Expenses
Costs by property, category and vendor.
Compliance and Documents
Insurance, certificates and licences with expiry alerts.
Vendors and Contractors
Your tradespeople with rating, rate and total spend.
Tenant Message Templates
Ready-to-send messages in five languages.
In practice
One payment, no subscription. Everything above, in the Notion workspace you already use.
Digital delivery after payment · One-time payment · No subscription
Secure checkout by Lemon Squeezy
Need several systems? The bundle of all six is $149. See the bundle
Open the payment row in Rent Payments and type the Amount Paid. The status changes on its own, and the overdue amount rolls up to the lease, the tenant, the unit and the property row.
Yes. Start with one property and one unit. Add more whenever you need them. Nothing is set up for a fixed number of units.
No. Notice periods and deposit rules differ by country and region. The playbook gives you checklists, not legal advice. Check your local rules.
No. It uses only standard Notion features (databases, formulas, rollups and views) and runs on the free plan. It needs no paid plan, automations, AI add-ons or integrations.
Right after payment you can download a short PDF with two links, one for the Clean Start edition and one for the Demo. Open a link, click Duplicate at the top right of the Notion page, and the system is in your own free workspace in seconds. You get both editions: a Demo filled with sample data and an empty Clean Start for your own records.
Checkout is handled by Lemon Squeezy, our payment partner and merchant of record. It shows the final price and any taxes before you pay, and you get a receipt by e-mail. We never see your card details.
None. Amounts are plain numbers, so use your own currency anywhere in the world. Message templates come in English, German, French, Spanish and Italian.